Terms and Conditions
Cotswold Fun Rides – at Adam Henson’s Cotswold Farm Park
Cotswold Farm Park Ltd, Guiting Power, Cheltenham, Gloucestershire. GL54 5UG
Conditions of Entry
- Booking and Refunds
1.1 Horse entry numbers are limited so all bookings must be made online in advance, with full payment due at the time of booking.
1.2 The booking is non-refundable; refunds will only be made on production of a valid veterinary or doctor’s certificate or at the organiser’s discretion.
1.3 We reserve the right to cancel the event at any time due to unforeseen circumstances or any other reason that is in the best interest of horse, rider and Cotswold Farm Park Ltd. In the event of cancellation, payments will be refunded.
- Registration
2.1 You must complete the advance registration form (on your booking email) ahead of the event. This is an online form
2.2 You have chosen your intended start time at the time of booking. In the interests of safety, please try to adhere to this start time allocation. We will only allow exceptions to this in the event of traffic delays or other unforeseen circumstances. No riders will be permitted to start the course after the final closing time.
2.3 On arrival all riders must report to registration to:
– Present booking reference
– Collect ride number
– Sign in
– Take note of any safety information
2.4 If it is necessary to retire during the route please stop and contact our emergency number. Our Fun Ride Manager will advise on the safest return route to the parking area. Please do NOT turn around and ride against the flow of the route without requesting assistance.
2.5 On completion of the route or retirement, having signed in, all riders must report to the registration tent to:
– Sign out of the course
– Collect rosette (optional)
2.6 Failure to sign out will require our event organisers to contact you after the event to ensure you have returned home safely and remind you of the requirement to sign out. Persistent failure to sign out may lead to the event organisers refusing to accept future entries from you.
- Rider & Horse
3.1 Riders must have appropriate and current public liability insurance cover.
3.2 All riders must wear a hard hat to the current approved standard (correctly fastened) when mounted. All riders are strongly advised to wear appropriate body protection.
3.3 Riders must follow all directional and safety signage. Only marked routes may be followed.
3.4 Riders must follow all instructions given to them by the Fun Ride manager, the registration staff, the paramedic, the vet, or any other Cotswold Farm Park staff.
3.5 All riders must have full control of their horse at all times and be appropriately skilled to ride and handle horses safely in a sensible manner. Horses must not be left tied up unattended.
3.6 Riders should carry a mobile phone on them, emergency contact numbers are available to take note of at registration and also are marked on the course jumps.
3.7 The minimum age for horses and ponies is 4 years.
3.8 Walkers are only permitted on course if directly leading a horse/pony on a lead rein. Additional walkers are not permitted for safety reasons. Dogs are not permitted on the course and we strongly advise that they should not be left unattended in horseboxes/vehicles. There is no shade available in the parking area and we reserve the right to force entry into a vehicle if we believe that an animal is in distress.
3.9 Overtaking is permitted, please calmly alert those ahead of you of your intention, and await an affirmative response before proceeding.
- Safety of Children
4.1 An adult must sign for any rider under 18 years of age and remains completely responsible for their safety and actions at all times.
4.2 The minimum age for riders is 4 years of age.
4.3 Children aged 14-17 may complete the route on their own, provided that an adult signs for the rider at the beginning and end of the course, and remains available to contact whilst the ride is underway.
4.4 Children aged up to and including 13 years of age must be escorted by an adult (aged 18 years or over) on a horse or leading on foot. If the escorting adult is unable to attend or complete the route, the children must also retire at this point.
4.5 Children must adhere to all terms and conditions as stipulated
4.6 In addition to our requirement for all riders to wear a hard hat, children under the age of 18 must also wear appropriate body protection at all times during the course.
- Cross Country Jumps
5.1 A selection of jumps ranging from 20cm to 80cm in height will be made available for use around the course. We aim to offer 50-60 jumps but this may vary due to safety reasons or ground conditions. Should the jumps be available for use, the following conditions apply:
5.2 You must be suitably skilled to jump fixed fences and only tackle those within you and your horse’s capability
5.3 Consideration must be given at all times to other horses and riders
5.4 Only one horse at a time per fence, horses are NOT to jump abreast of each other
5.5 You must only jump the fences that are clearly marked as part of the course
5.6 All jumps are optional
5.7 No more than TWO attempts are allowed at each jump.
5.8 Any problems, injuries or damage which you, or your horse/pony suffer, or encounter during your use of the course must be reported to us without delay and before you leave. An emergency telephone number is provided for this purpose.
- Emergency Procedure
6.1 All riders are required to sign in and out of the event.
6.2 A paramedic will be employed by Cotswold Farm Park and will be on site to administer first aid treatment as required.
6.3 A vet will be on call to attend site incidents if required. All veterinary costs will be the liability of the rider or owner of the horse.
6.4 An emergency contact number will be provided at the time of sign in, and will be noted on the jumps on the course. Each jump will also have a location number, please make note of these as you travel around the course, as you may be between jumps when an incident occurs. If there is no answer then please send a text message to this number and you will receive a call back.
6.5 We do not stipulate the use of medical arm bands, however, we would advise bands are worn if a rider has specific medical details that the emergency services need to be aware of in the event of an accident and this may include any contact details.
- Conditions of Acceptance
7.1 You agree to indemnify Cotswold Farm Park Ltd and keep Cotswold Farm Park Ltd indemnified against all liabilities, costs, expenses, damages and losses suffered or incurred by Cotswold Farm Park Ltd arising from or in connection with any breach of these terms by you.
7.2 These rules are in the interest of your own safety.
7.3 By signing the disclaimer you are agreeing to abide by these rules.
7.4 Subject to these terms, you also accept full liability for the actions and safety of any persons who accompany you.
- Photography
8.1 By participating in the Fun Ride events you give Adam Henson’s Cotswold Farm Park full permission to use any photos taken for promotional purposes. This may include e-newsletters, online and print advertising, circulation to the media and any other media we may choose to use in the future.
8.2 If you would like your images to be removed from our library please email hello@cotswoldfarmpark.co.uk with a full description of your outfit, horse and dates of each Fun Ride attended.
